Rejection email prompt

What most people type

rejection email for a candidate who made it to the final round

It works, but the AI has to guess your job title, company name and one specific strength or moment from their interviews, so the first answer usually needs another round. The version below asks for exactly what a professional would deliver.

Write a rejection email to a candidate who made it to the final round for the [job title] role at [company name].

Tone: warm, respectful and honest, appreciating the time and effort they put into several interview stages. Tell them clearly in the first lines that we're not moving forward, with no false hope or vague wording.

Include:
- Thanks for their time and effort
- A clear decision
- [One specific strength or moment from their interviews]
- [Optional: brief, honest reason for the decision, only if appropriate]
- An offer to keep in touch or consider them for future roles, only if [company policy on future openings] allows
- A polite close from [sender name and title]

Give 2 subject line options. Keep the email short, around 120-150 words, in plain text I can send as is.

Replace the [brackets] with your details before you send it: job title, company name, One specific strength or moment from their interviews, company policy on future openings, sender name and title.

What a professional rejection email prompt covers

• Warm respectful tone
• Thanks for their time
• Short
• Placeholders for name and role
• No specific legal reasons for rejection

Best AI model for this prompt

This is a everyday task. You don't need the most expensive model. The cheapest model at each company that handles it well:

Pay-per-use list prices for this prompt and its expected answer (about 400 tokens). On a monthly chat plan, the same choice shows up as more messages before you hit your limit. See today's AI prices.