Hotel pre-arrival email prompt

What most people type

pre-arrival email for guests at our boutique hotel, check in is 3pm, parking is $25/night, we have a rooftop bar

It works, but the AI has to guess your hotel name, guest first name and early check-in or late arrival policy, so the first answer usually needs another round. The version below asks for exactly what a professional would deliver.

Write a pre-arrival email to guests of our boutique hotel, sent before their stay. Warm, welcoming, and concise.

Include these facts exactly:
- Check-in is at 3pm.
- Parking is $25/night.
- We have a rooftop bar.

Also include placeholders where a guest would need them: [hotel name], [guest first name], [early check-in or late arrival policy], [check-out time], [hotel address and contact number], [rooftop bar hours], [how to book parking, if needed], and [one personal touch, such as a local tip or welcome offer]. Don't invent any policies, amenities, or offers.

Format: 2-3 subject line options with preview text, then a short email body (about 150 words) with a friendly greeting and a sign-off from [sender name and role]. Use one primary call to action: [e.g., complete online pre-check-in or reply with arrival time]. Mention the rooftop bar as a secondary highlight, not a second call to action.

Replace the [brackets] with your details before you send it: hotel name, guest first name, early check-in or late arrival policy, check-out time, hotel address and contact number, rooftop bar hours, how to book parking, if needed, one personal touch, such as a local tip or welcome offer and a few more.

What a professional hotel pre-arrival email prompt covers

• Subject line
• Useful arrival info sections
• Placeholders for address and contact
• Upsell or request line

Best AI model for this prompt

This is a light task: short hospitality email with given facts; a small model handles it reliably. You don't need the most expensive model. The cheapest model at each company that handles it well:

Pay-per-use list prices for this prompt and its expected answer (about 280 tokens). On a monthly chat plan, the same choice shows up as more messages before you hit your limit. See today's AI prices.