Quote email prompt

What most people type

email a customer their quote for fence repair, $1,450, 2 days of work, can start next week

It works, but the AI has to guess your customer name, your name and business and what's included in the quote, so the first answer usually needs another round. The version below asks for exactly what a professional would deliver.

Write a short email sending a customer their quote for fence repair. Include these facts exactly: the quote is $1,450, the work takes 2 days, and we can start next week.

Keep the tone friendly and professional. Address it to [customer name] and sign it from [your name and business]. Mention [what's included in the quote] and [quote validity period]. Don't invent any terms, guarantees or payment details. Use [payment terms] if needed.

End with one clear call to action: ask them to reply to confirm and choose a start day, or to call [phone number] with questions.

Give 2 subject line options, then the email body.

Replace the [brackets] with your details before you send it: customer name, your name and business, what's included in the quote, quote validity period, payment terms, phone number.

Why this version works

• Made task a direct instruction. Clear start; assistant knows exactly what to write.
• Added placeholders for name, inclusions, validity. A real quote email needs these; none were invented.
• Added one call to action. Gives the customer a clear next step.
• Added subject lines and no-invention line. Ready to send without made-up terms.

What a professional quote email prompt covers

• What's included placeholder
• How to approve
• Short professional tone

Best AI model for this prompt

This is a light task: short business email with given facts; easy for a small model. You don't need the most expensive model. The cheapest model at each company that handles it well:

Pay-per-use list prices for this prompt and its expected answer (about 190 tokens). On a monthly chat plan, the same choice shows up as more messages before you hit your limit. See today's AI prices.